RanceLab Software User Help

       Key Information

Think of Location Master as Company Master.

•That is why, even if you are using RanceLab for only SINGLE location, you have to specify the  company particulars through Location Master Entry.

•If you are using RanceLab in single location then just modify the existing location (Head Office)

Location Set Up

Location

Name of the Location as it will appear in the selection list.

Company Name

Name of the parent company.

Each location is treated as a different company. Company name is used to print on reports and documents.

Base Currency

Select the Base currency from the list. Press Ctrl+N to create a new currency in the Currency Master. Base currency of different location of same Company may be different.

Regional Setting

Select the name of the country from the list. To create a new country record in the country master, press Ctr+N to get the country master entry screen to create a new country record.

Financial Year Start From

Enter the date of start of Financial Year of the Location. You cannot enter any voucher prior to this date. The F Y Closing date is computed   as 1 year from this date.

Book Begin on

Enter the date from which you have started data entry in the system for the Financial Year. It must not be prior to ‘Financial Year Start From’ date.

Target

Set target for the location.

Area

Set area of the location.

No of Staff

Set number of staffs in the location.

Work Plan

Select a suitable Work Plan. Business hours for the Location will be based on selected Work Plan.

Reservation (Spa) screen will not open if Work Plan is set to [None].

Team

Press ALT + L to select a Team Master from the list.

Address

Street Address 1

Street Address 2

Street Address 3

Enter the Building / Door Number and name of street where office is located. Break up the complete address in 3 lines as you like to print in the envelope, mailing labels etc.

City

State

Country

Select the City from the list. Press Ctrl+N to enter a new city name. The State & Country is displayed form the record of City selected.

Postal Code

Enter the PIN (or ZIP) Code.

Region

Enter the region, if any, for your reference. There is no selection list here.

Phone

Enter the phone number of the location office.

Website

Enter the website address of the location office, if any.

Remarks

Enter any important note regarding the location for your internal memorandum only.

Tax Information

IT PAN #

The Income Tax Permanent Account number of the location, if any Each location of same Company may have different IT PAN number.

CST No

The Central Sales Tax number & Registration date of the party, if any. Each location of a Company may have different CST number.

VAT No

The Value Added Tax number & Registration date of the party, if any. Each location may have different VAT number.

Service Tax Number

The Service Tax number of the party if any. Each location of a Company may have different Service Tax number.

Link Set Up

Data Sending Rule

Enter the rule of data movement from the data sending option list, (e.g Branch to HO). Press Crl+N to add a new item in data sending rules master (i.e new rule) through Data Sending Rule screen.

Set Yes to set up rule to transfer data within the same LAN. This is useful when more than one location is connected through LAN.

Time Interval

Set time interval for data sending and receiving. E.g. 00.05 means that system will start process of sending and receiving the data automatically after every 5 seconds.

Set Link Information

Set YES to set up options to transfer data through e-mail. This is useful when there are remote locations to which data cannot be transferred through LAN. So, you have to specify data transfer options through e-mail only.

When you set Yes, You get Link Information screen to specify the options.

Related Faq:

Is it possible to bulk email all the sale bills to the selected email id(s) of my customer?

Create Multi-Location Data

Set Yes to create multi location data else set No.

Yes = For maintaining Data in FTP mode.

No = For maintaining Data in Offline mode.

Other Settings

Auto back up on exit

Set Yes to automatically back up data after each session on log out. Set No, if no auto back is to be taken after log out.

Incremental Back Up

Set Yes to take only incremental back up (only new or altered records since last back up).  Set No to take entire data backup at each back up session.

For more detail please visit:

Is it possible to create Incremental Backup in RanceLab FusionRetail™ 6?

Back Up Folder

Press ALT + L to get folder selection screen and select the folder where the backed up data would be stored.

Activate Scheme & Promotion

Set Yes to activate scheme & promotion for the location else set No.

Property Information

Set the property information.

For more detail please visit:

Check-in, Check-out and Night Audit Policy

High Week Days

1.Hit the Enter key to set High Week Days or Low Week Days for PMS transactions.

2.Choose days from the list which you want to keep as High Week Days like Saturday and Sunday.

3.Click OK then press Alt+S to save.

4.Remaining days from Monday to Friday will be treated as Low Week Days automatically.

Early Check-in Policy

Hit Enter key to set early check-in rules and charges as shown in the picture below:

1.Check-in early on or before 02:59 hours will not be chargeable.

2.Check-in early any time between 03:00 to 05:59 hours will be charged 20% of the day Room Charges extra.

3.Check-in early any time between 06:00 to 11:59 hours will be charged 50% of the day Room Charges extra.

4.Check-in early on or before 12 hours will be charged full of the day Room Charges extra.

Early Check-out Policy

Hit Enter key to set early check-out rules and charges as shown in the picture below:

1.Check-out early before 04.00 hours will be charged as usual full Room Charges.

2.Check-out early any time between 04:00 to 07:59 hours will be charged 10% less (90% of the day Room Charges).

3.Check-out early any time between 08:00 to 11:59 hours will be charged 20% less (80% of the day Room Charges).

4.Check-out early on or after 12 hours will be charged 30% less (70% of the day Room Charges).

Example:

If the Early Check-out policy is:

•Check In Time: 12:00 am | Check Out Time: 12:00 pm

•If the guest Checks out before 4:00 pm, There is no charges ("0%" charges)

•If the guest Checks out between 04:00 pm to 6:00 pm, charges will be "50%"

•If the guest Checks out after 6:00 pm, charges will be "100%"

This shows that:

•If the guest checks out before 20:00 Hrs. i.e between 12:00 pm to 04:00 pm then no charges will be applicable.

•If the guest checks out between 20:00 to 18:00 Hrs.  i.e between 04:00 PM to 06:00 PM then 50% charges will be applicable.

•If the guest checks out after 18:00 Hrs. i.e after 06:00 pm then 100% charges will be applicable.

Late Check-out Policy

Hit Enter key to set late check-out rules and charges as shown in the picture below:

1.Check-out late before 1 hours is not chargeable.

2.Check-out late any time between 01:00 to 03:59 hours will be charged 20% of the day Room Charges extra.

3.Check-out late any time between 04:00 to 07:59 hours will be charged 40% of the day Room Charges extra.

4.Check-out late on or after 8 hours will be charged full of the day Room Charges extra.

Allow Day Open/Close Procedure

Set Yes to allow Day Open and Day Close for the selected location else set No.

Show Cost Price

When this option is set to "No" then it will display cost price in all related reports as "0" or "1".

This is just for the display purposes and hence will not affect database anywhere anyway.

More, Purchase Rate and Purchase Value will not be shown in the transactions like Stock Transfer Indent, Stock Transfer, Stock Journal, Physical Stock, Rate Change etc.

Default Time Interval for Reservation (Spa)

It is used to set the default interval of the reservation module for SPA.

-C Branch DB

Click this button to create a new Database of Branch or Location from Server only, Attempt to create a new database from other client will give you a warning message.

-B Branch DB 1

Click this button to create a new Database of Branch or Location exclude the transaction data.