Main Menu > Purchase Management > Transaction > Purchase Invoice
Receipt of Goods from suppliers & entry of Purchase Invoice.
•On supply of Items, the supplier submits an Invoice for the Items supplied, which constitutes the Purchase Invoice.
•The entry of Purchase Invoice is made from the Purchase Invoice received from the supplier.
•Purchase Invoice affects both Inventory and Accounts.
•The stock of Items received get increased. The suppliers account is credited by net amount of the Purchase Invoice.
•Purchase Account is debited by value of Items purchased (net of Discount).
•Respective ledgers of other accounts (like Taxes) are debited accordingly.
Buttons in the Purchase Invoice are as follows:
F2 Date
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Click this button or press F2 to enter the Date of Voucher.
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-D Display
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Click this button or press ALT + D to display all entries of the Purchase Voucher.
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^B Barcodce Prn
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Click this button or press CTRL + B to print product barcode of selected items. For multiple selection use CTRL key or SHIFT + DOWN ARROW key.
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-S Save
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Use this button to save any changes made.
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-L List
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Click this button or press ALT + L to get the list of respective masters and select a master item.
Related Faq:
•What to do if the Product Name doesn't show in the list during sale? |
Exit
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Click Exit button or press Esc button to come out of the current screen. A prompt appears if you attempt to exit before saving.
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F1 Help
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Press F1 to get context sensitive help relating the current voucher.
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-F7 POQ
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Click this button or press ALT + F7 to get a list of pending purchase order quantity for the selected supplier(s). In the list it will show item matrix wise P.O. Qty, Purchase and Balance Qty.
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-O Opt Voucher
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Click this button or Press ALT + O to get the Purchase Option screen and set the options.
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-W Opt Prn Win
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Click this button or press ALT + W to get Purchase Window Print Option screen to set the options.
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-R Opt Prn Rec
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Click this button or press ALT + W to get Purchase POS Print Option screen to set the options.
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-H Pr History
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Click this button or press ALT + H to view the Product Child History Report of selected item from the list.
For more detail please visit:
Is it possible to see the product details during product scanning in Purchase Order Screen?
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-P Price List
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Click this button or press ALT + P to select different Price List.
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^D Delete
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Click this button or press CTRL + D to delete the Voucher. To delete a specific item entry, press ALT + Delete on the Item entry line.
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^P Print
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Click this button or press CTRL + P to print the Voucher.
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F12 Change Loc
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Click this button or press F12 to change the Location.
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-B Barcode Dgn
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Click this button or press ALT + B to select and redesign the Product Bar Code design file (Barcode Label Designer)
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-V Preview Dgn
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Click this button or press ALT + V to get a design preview and redesign the print format of the Purchase Voucher.
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^T Ticket Dgn
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Click this button or press CTRL + T to select and redesign the Bar Code design file. This is basically used to label the Box / Packet / Carton etc and it contains the content details of Box / Packet / Carton like Name of Good, Total Quantity, Size, colour, MFG Date, Expiry Date, Batch No, Lot No etc.
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-F3 Report
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Click this button or press ALT + F3 to view the Purchase Report.
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^V Pay Vch
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Click this button or press CTRL + V to enter the Payment Voucher.
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-E List Editor
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Click this button or press ALT + E to get the List Editor screen to change the list setting for the transaction(s).
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-F11 Chg Voucher
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Click this button or press ALT + F11 to select a different Voucher Type for the transaction.
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^M Discount
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Click this button or press CTRL + M to enter Item discount either in amount or in percentage either for a single selected item or for all of the items.
For more detail please visit:
What is the process of calculation of tax in sale and purchase?
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-U UDF
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Click this button or press ALT + U to enter data for User Defined Fields.
For more details please visit:
How to add details like Transport No / Policy No in Sale Invoice (Scan POS)?
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^O Charges
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Click this button or press CTRL + O to enter Item wise charges either in amount or in percentage either for a single selected item or for all of the items.
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-A Challan Sel
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Click this button or press ALT + A to select Purchase Challan from the list.
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-N Container
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Click this button or press ALT + N to select Container from the list.
For more detail please visit:
How to use Container Management System in FusionRetail6?
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^F11 All Column
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Click this button or press CTRL + F11 to view item wise transaction details showing all the deductions and additions to the item rate.
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-F6 Scale Input
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Click this button or press ALT + F6 to get input of Weigh Scale.
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Require without PO Purchase challan should not be generated
It is required PO should be mandatory to generate Purchase challan and purchase challan should be mandatory to generate Purchase Invoice i.e. workflow should be like
Purchase Order --> Purchase Challan --> Purchase Invoice
In Purchase Challan(P-T-N) Voucher Option - added an option
Allow Purchase Challan Without PO = Yes/No
If No,then do not allow to save the challan if PO is not selected
In Purchase Invoice (P-T-P) Voucher Option - added an option
Allow Purchase Invoice Without Purchase Challan = Yes/No
if No, then do not allow to save the Invoice if challan is not selected.
Restrict to change Item or quantity while generating Purchase Invoice from PO
While generating Purchase Invoice or Challan against PO, do not allow to add or change the item and increase the qty than PO qty.
In Purchase Invoice (P-T-P) and Purchase Challan (P-T-N),under voucher Option two options are added,
●Allow changing Order Item and Qty = Yes/No.
●PO Qty tolerance limit (%) = 0
In Purchase Challan under voucher option -add an option.
●Add AutoFill Order Detail = No/Yes.
Note:
●If Allow to change Order Item and Qty = No and AutoFill order Detail = Yes, then Purchase order selected once Populate all the Products in the order.
●Otherwise, scan the product one by one or select from the list, in the list, it will show only those items which are present in order.
●It will not open the child window for entry; instead, it will open the Qty Input box with balance order quantity, you can change the qty here based on tolerance limit
