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Purchase Challan (Receipt Note)

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Main Menu > Purchase Management > Transactions > Purchase Challan (Receipt Note)

The Bill / Invoice is prepared on a future date but we receive a challan with the goods as a proof of goods sent. Such types of transactions are called Purchase Challan.

•Purchase Challan is an agreement to sell the goods in which property / ownership of the goods is not passed to the buyer till an Invoice is prepared. The customer has only the possession of the goods but he is not the owner of the goods.

•It shows the quantity, rate and other details of goods sent to the customer.
Before closing the year, seller should prepare bills from challans. Seller should not have challans for which bill is not made.

•Entry in Purchase Challan is similar to purchase bill entry in all respect, except that no accounting entry is made in this case.

•It can be as a whole, in part or in multiple be retrieved in the purchase voucher.

•Purchase Challan affects product stock by increasing it.

 

Require without PO Purchase challan should not be generated

Scenario:

It is required PO should be mandatory to generate Purchase challan and purchase challan  should be mandatory to generate Purchase Invoice i.e. workflow should be like

Purchase Order --> Purchase Challan --> Purchase Invoice

Solution:

In Purchase Challan(P-T-N) Voucher Option - added an option

Allow Purchase Challan Without PO = Yes/No

If No,then do not allow to save the challan if PO is not selected

 

In Purchase Invoice (P-T-P) Voucher Option - added an option

Allow Purchase Invoice Without Purchase Challan = Yes/No

if No, then do not allow to save the Invoice if challan is not selected.

Restrict to change Item or quantity while generating Purchase Invoice from PO

Scenario:

While generating Purchase Invoice or Challan against PO, do not allow to add or change the item and increase the qty than PO qty.

Solution:

In Purchase Invoice (P-T-P) and Purchase Challan (P-T-N),under voucher Option two options are added,

●Allow changing Order Item and Qty = Yes/No.

●PO Qty tolerance limit (%) = 0

 

In Purchase Challan under voucher option -add an option.

●Add AutoFill Order Detail = No/Yes.

 

Note:

●If Allow to change Order Item and Qty = No and AutoFill order Detail = Yes, then Purchase order selected once Populate all the Products in the order.

●Otherwise, scan the product one by one or select from the list, in the list, it will show only those items which are present in order.

●It will not open the child window for entry; instead, it will open the Qty Input box with balance order quantity, you can change the qty here based on tolerance limit