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Sale Challan (Delivery Note)

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Main Menu > Sales Management > Transactions > Sale Challan (Delivery Note)

It is a general business practice. In case of emergency or in some other issues, you sale goods temporarily to the customer. The Bill/Invoice is prepared on a future date but you send a challan with the goods as a proof of goods sent. Such types of transactions are called Sales Challan. It creates a delivery note. The entry in Sale Challan is very much similar with sale entry.

•Sales Challan is an agreement to sell the goods in which property/ownership of the goods is not passed to the buyer till an Invoice is prepared. The customer has only the possession of the goods but he is not the owner of the goods.

•Before closing the year, you will be required to prepare bills from challans. You can’t have any challans for which bill is not made. 

•Sale challan does not create any impact on accounts but it affects Inventory. Creation of Sale Challan results in deduction of stock. This voucher can be as a whole, in part or in multiple be retrieved in the sale voucher.

 

Template Function to select a bunch of items in one go to speed up the entry of inventory vouchers.

Scenario:

1.During entry in stock transfer indent or physical stock voucher, we need to select many items manually every day, that might be time consuming and erroneous.

2.While selling gift baskets in a bakery with the different items in it with different tax. With template function, you can now select those items in one go.

3.Physical stock entry usually has a fixed number of items. The operator is required to just fill in the qty. You may use the template function to speed up the process.

 

Solution:

The template system is used to create a bunch of items to be used during the entry of inventory vouchers.

 

Template System:

●To Create a Template:  Open any supported module. Select required items and then Save Template (Alt + J)

●To Modify a Template: Load Template > Modify > Again Save Template with the same name.

●To Use an Existing Template:  Load Template (Alt+K): It will show the list of available templates > select the required > it will populate the items.

○The load function can be used in running invoice also.

●To Delete a Template:  Del Template (Alt+X): It will show the list of templates > select template > It will ask "Do you want to delete?”

●To Print a Template:  Prn Template (Alt+Y):  It will show the list of templates > select template > It will print that particular template. You may use this print to stick on the box as a packing list.

 

Supported Modules: The Template Function is available in the following modules:

1. Physical Stock

2. Stock Transfer Indent

3. Sale Order / Sale Invoice (STT and STS) / Sale Challan

 

Notes:

●Touch POS: If the item in the template is not on the menu, it will not load because we must have a KOT printer defined in order to make an STT sale.

●Item Active or Inactive: There is no check for the active/inactive item while loading the template.

●You may also define the qty for each item while creating a template.

●If we save any touch POS template without qty then it will load the template with minimum 1 qty.

●The template data travels and works in a multi-location environment just like masters.