ID #1766

Creating attendance voucher

It is used to enter attendance of the employees. You can enter attendance voucher either on daily basis or once in a month with aggregate value (E.g. Enter attendance voucher on 1st May for the period from 1st April to 30th April). You may enter all types of attendances like Present, Absent, Leave with Pay etc together but as far as salary is concerned it will be calculated only based on the Attendance type that is mentioned in Pay Head Master (E.g. present in every Pay Head Master) and others will not affect any more. So always use to create and enter single attendance master, either for positive attendance type (E.g. Present) or negative attendance type (E.g. Absent). However, you may use the production type attendances like Overtime days/hours, Production Units etc with any other attendance like present or absent.

  1. Go to the "Attendance Voucher" (E> T> A).
  2. Press 'Alt + L' at “Employee Name” column to select an employee.
  3. Press 'Alt + L' at “Type” column to select Attendance Type like Present, Absent etc.
  4. Then type numeric value of the attendance for the above attendance type in "Value" column.
  5. Press 'Alt + S' to save.


Attendance Voucher Buttons:

The Buttons are explained in Employee Master. Buttons specific to "Attendance Voucher" are discussed here. 

-O Opt Voucher Click this or press 'Alt + O' to get Attendance Voucher Option screen.
-W Opt Prn Win Click this or press 'Alt + W' to get Window Print Option.
-F3 Report Click this or press 'Alt + F3' to get Attendance Sheet.
^D Delete Click this or press 'Ctrl + D' to delete a entry.
^P Print Click this or press 'Ctrl + P' to get print preview of transaction.
F12 Change Loc Click this or press 'F12' to change the location. The entire voucher will be moved to the selected Location. 
-U UDF Click this or press 'Alt + U' to enter values in User Defined Fields.



Attendance Voucher Options:

Attendance Voucher Option
Prompt for UDF Set "Yes" to get UDF prompted automatically during transaction else set "No"
Ask Before Saving Set "Yes" to get a message before saving the transaction else set "No".
Auto Preview After Save Set "Yes" to have a preview of the bill before printing, set "No" to print the bill instantly.
 Attendance Input
 Method of Input  
Finger Print Set this to enter daily attendance through Finger Print Device
Keyboard Set this to enter daily attendance manually by keyboard
Num Pad Set this to enter daily attendance using Num Pad
Smart Card Device Set this to enter daily attendance through Smart Card Device


Attendance Print Option:

Header Enter the content of the header for the print document.
Document Title Enter the content of the title for the print document (E.g. Invoice Cum Challan).
Footer Enter the content of the Footer for the print document.
Format Files Press <enter> and then select the format file of the print document from the list. You may select more than one format, then during printing, you will get print one after another.
Print Multiple Format Set "Yes" if you like to print in multiple formats else set "No".


Tags: Payroll

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